Purchase Order Steps

Step 1: Requisition

When the company/person wants to purchase any item a Requisition is created

Step 2: RFQ (Request For Quotation)

Once Requisition is approved then the company/person will Request for Quotation (RFQ) specifying the required item, quantity.... etc and send them to the vendors who can supply the item

Step 3: Quotation

Once the vendor receives the RFQ then he will prepare the Quotation and send it back to the company/person

Step 4: Purchase Order (PO)

After receiving different quotations from different vendors company/person will go through the quotations and approves the quotation that is best suited/reliable for the company/person.
Based on the approved quotation Purchase Order is generated to the vendor. Now the vendor will supply the item.

Step 5: Receipts

Once the Item is shipped the vendor will raise the Receipt to the company/person.

Step 6: Invoice

Based on the receipt Invoice is generated. For this invoice the company/person will make Payments.